Living in a fast-paced and rapidly evolving business environment, you want you and your team to work faster, if not more efficiently. One of the best ways to do so is by automating processes with legal management solutions.
As you know, manual processes are complicated. A lot of work needs to be done. Therefore, these processes, which often include many manual components, need to be completed, too. In fact, according to this survey, approximately 40% of workers are spending at least 25% of their week doing mundane, repetitive tasks.
In this post, we’ll walk you through some of the ways why using an enterprise legal software is essential for your company:
1. Enhances team collaboration
Meetings can be a headache. You try to make everyone’s schedule fit in. Although there are plenty of digital and collaboration platforms, a legal office may find it challenging to utilize extra software in scheduling meetings.
A legal case management software streamlines the entire process with a couple of clicks. All you need to do is check the master schedule, pick a couple of people you need to bring together, and look for the first 30 minutes free for everyone.
Once you schedule the appointment, that time slot will be automatically marked on everyone’s calendar.
Here are some additional advantages:
You can quickly come up with calendar appointments by clicking on any time.
You can easily move an appointment to a new date and time when you change appointments simply by clicking and dropping.
If there’s a conflicting appointment, a warning message will show a conflict in the timeslot.
Your assistant will also have access to your schedule and can quickly create appointments for you.
You’ll get automated meeting reminders beforehand. That way, you won’t miss a meeting.
Finally, you can take an appointment entry, and with only a couple of clicks, you can convert that into a billing entry.
2. Time Efficiency and better file management
A legal management solution also drives processes for improvements in all areas of legal operations. It allows you to enhance efficiency by decreasing billing error fees and time spent on matter management.
These legal management solutions are also easy to configure and deploy and can even address the most complicated day-to-day problems.
These modern systems also let you put important dates at any point in the case management workflow. The system will then add these dates chronologically. Moreover, a fast and efficient enterprise legal management software ensures that you won’t be surprised if there’s an upcoming deadline.
3. Easy access to document retrieval
Once you have all your contact information in a single place, it’s easier to look up a specific contact if needed. Think about how much time you’ll be saving if you can open the client case and get a critical witness’s address and phone number.
Also, when organizing cases, you need to gather data from different sources. By utilizing legal case management software, you’ll be able to access this information in a single place.
If there’s a need to review case information, you’ll save time since a big chunk of the work has already been done.
4. Time tracking & billing coordination
A legal case management solution also allows you to track your time and billing on the go. Allowing to track time and bill means that you won’t lose track of billable time.
It would be best if you placed your billable hours, and they’ve linked automatically with a particular case. This also ensures complete transparency of the work that’s done and the number of hours billed.
5. Flexibility of work
Almost every legal management software nowadays has an online feature. Meaning, that you’ll be able to access your clients’ documents anytime, anywhere, with a secured connection.
Having this kind of feature means that you’ll be able to work anywhere, remotely. It can be an advantage on your part if you’re constantly traveling since it allows you to stay productive and get the job done with flexibility.
With legal management applications, you’ll be able to access your organization’s databased on the web, or an app from your iOS or Android device. Meaning, as long as you have an internet connection, you’ll be able to access client information.
6. Simplify work
Through automation, enterprise legal management software will also streamline how lawyers and their staff work and how they get work done. It incorporates data-driven decision-making into standard work processes.
It also provides an app-based approach to legal operations that breaks down complicated tasks into individual, task-based processes or solutions. It simplifies work drastically.
So there you have it. A legal case management software comes with numerous advantages. Every software has its unique characteristics. Ideally, you may want to choose a software that will best define your law firm’s requirements and, at the same time, fit your budget. Although legal software has its own advantages, you shouldn’t forget that you need to put in thework, time, and skills to get the most out of it.
A modern case management software lets you incorporate your current systems and develop business apps that will allow you to streamline the entire process throughout the firm
Modernizing your case management also enables you and your law firm to save time and resources when optimizing your current system. Finally, it improves your visibility in the legal world while keeping clients satisfied.